Manual Entry
Finance enters income and expenses using the Azure master data.
Open Manual EntryCommittee accounting workspace
Accounting and approvals in one portal.
Record transactions, maintain committee access and process approvals using organisation Google accounts.
EC
System status
Web application
Online
Azure SQL
Checking
The free database may need a short time to wake after inactivity.
Expense claim form
Submit Expense Claim
Upload a receipt and AI will help fill the claim. Check every field before submitting.
Checking claim-form access…
Public membership application
Become a KTEAACA Member
Complete the form, prepare a passport-style photo, and submit your application for payment verification and officer approval.
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Finance workspace
Manual Entry
Record income or expenses. The approval route is assigned automatically after submission.
Finance workspace
Awaiting Payment
Record the actual payment and upload its proof. Recipient acknowledgement is handled separately.
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Committee workspace
Payment Acknowledgement
Let the recipient acknowledge payment and sign directly on this device.
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Committee records
Transactions
Search by payee, transaction number, PV number or receipt number.
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Finance documents
PV & Receipts
Search, generate, preview and email payment vouchers or official receipts.
PV preview is available before or after approval.
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Approval workspace
Pending Approvals
Only requests currently assigned to your role can be approved or rejected.
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Committee membership workspace
Membership Applications
Payment and approval may be completed in either order. Membership activates only after both checks pass.
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Membership administration
Member Directory
Search member profiles and maintain current contact and committee information.
| Member | Contact | Membership | Committee position | Status | |
|---|---|---|---|---|---|
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Administrator settings
Membership Settings
Maintain the registration fee and the membership types available to new applicants.
| Code | Membership type | Fee | Status | |
|---|---|---|---|---|
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Changing a type name also changes how it appears for existing members. Fee changes apply only to applications submitted after the change. Deactivate old types instead of deleting them.
Administrator settings
Portal Branding
Change the portal name and upload the organisation logo displayed in the header.
Administrator settings
Committee Users
Add organisation accounts and assign one or more portal roles.
Membership emailSend a test from noreply@kteaaca.org to your signed-in administrator email.
| Name | Roles | Status | ||
|---|---|---|---|---|
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Portal modules
One portal, one transaction history
Finance
Finance Workspace
Pending Approvals
Review requests currently assigned to the signed-in approver.
Open ApprovalsAwaiting Payment
Record payment details and save proof securely in Google Drive.
Open PaymentsPayment Acknowledgement
Collect an in-person recipient signature after payment.
Collect SignatureTransactions
Search, review and properly amend accounting records.
Search TransactionsPV & Receipts
Preview, issue, download and resend documents.
Open DocumentsMembership
Membership Workspace
Membership Application
Apply for membership, upload payment proof and prepare a card photo.
Open Member FormMembership Review
Verify payment and approve applications.
Review ApplicationsMember Directory
Search members and update contact or committee information.
Open DirectoryMembership Settings
Maintain registration fees and membership types.
Manage MembershipAdministration
Committee User Access
Committee Users
Maintain organisation accounts and assign portal roles.
Manage UsersPortal Branding
Change the portal name and organisation header logo.
Manage Branding